BP: International

International Travel Trip Planning Blueprint

Your international journey starts right here. Whether it’s someplace warm and sunny like Jamaica, Mexico, or another location in the Caribbean – or you’re looking more for adventures in Europe like the United Kingdom, Paris, or Italy – or you’re looking to head down under to Australia or experience Asian culture like never before in Japan, I want to help you get there.

To help me understand the type of trip you’re looking to take, please fill out this International Travel Trip Planning Blueprint with as much detail as possible and let’s get started planning, together!

Contact Information

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Primary Guest First and Last Name

Mobile Phone

Mailing Address

Names and Birthdates of All Travelers (Including You):

Please read the following and check the acknowledgement below.

Acknowledgement of Identification Requirements(required)

I understand that traveling internationally requires a valid passport that doesn't expire for at least six months past my expected return date. It is my responsibility to secure passports for all guests in my party that meet these requirements prior to travel.

Deposit, Travel Dates, Flights & Budget

Booking Decision Timeline: I know that we’ll find the right choice for you. Because much effort goes into planning this type of trip, it’s important to understand your booking decision timeline. Assuming we find the right choice, how soon after do you plan to place your required deposits to lock in your reservations?

I plan to place my required deposits:(required)

Immediately (within 3 days of proposal) Soon (within a week of proposal) More than a week after receiving the proposal I'm just price shopping and don't plan to book with Casey. I just want information at this time and likely won't book anytime soon.

When Do You Want to Travel (Month/Year)?

How Many Nights Do You Want to Be in Destination?

Air Travel: Casey can and will book flights for you if you wish. But be advised of the following:

It’s booked through a third party booking engine which doesn’t always have access to the “cheapest” pricing.
Flight pricing is dynamic and always subject to change until booked. If Casey books flights for you, it must be paid in full at the time of booking and is not refundable.
Reward points, frequent flier miles, and seat selection is not available during the booking process. You may be able to select your seats through the airline app after your flight has been confirmed.
Clients wishing to choose specific seats, fly with a preferred airline, use or earn frequent flier miles or rewards points, are encouraged to book flights on their own and supply that information to Casey.

Knowing the above information, please choose one of the following choices regarding flying.

As it pertains to flights:(required)

I would like to have Magical Memories by Casey book my flights understanding the parameters as outlined above. I will book my own flights after discussing with Casey the best options and supply him with that information.

Budget: While I understand that estimating a budget can be difficult for a trip like this, it does help me ensure that expectations equal reality. Please estimate how much you’d like to spend per person, per night. Note: this estimate should NOT include airfare which is separately priced from other elements of your trip. When estimating your budget, consider lodging, planned excursions, and ground transportation.

Budget Estimate:(required)

$399 or Less Per Person Per Night $400 to $599 Per Person Per Night $600 to $799 Per Person Per Night $800 to $999 Per Person Per Night $1000 to $1499 Per Person Per Night $1500 or More Per Person Per Night

Destinations

Select any destinations you’re interested in traveling to.

If you selected other above, tell me more

Lodging: Lodging can vary from destination to destination, so please tell me a bit more about the type of lodging you’re looking for.

What rating/quality of lodging are you looking for?(required)

3-Star 4-Star 5-Star

Which brands of hotels would you be comfortable in?(required)

If you selected other above, please tell me more about the types of properties you’re interested in staying in.

Use this field to tell me as much about what type of accommodations you’re looking for. The more detail, the better.

Excursions and Activities

A great international trip is one where there is a mix of pre-planned (pre-paid) excursions and activities and also time to explore and enjoy the destination on your own. I typically aim for a 50/50 approach. 50% of your time is spent with pre-planned activities and 50% is spent with “on your own” activities unless we discuss something different.

Knowing this, I need to know how you’d like to spend your time when in destination. Use the field below to describe the things you want to accomplish at your destination or destinations. The more detailed, the better.

Excursion/Activity Expectations

Ground Transportation: Depending on where you’re going, public transit and/or rideshare may be available, while rail or private transfer may be an option as well. Further, you may also prefer to rent a car to drive in destination. Please tell me more about how you plan to move about once there.

Describe how you’d like to get around destination once you arrive and for the duration of your trip:

Details, Deposit, and Cancellation

Cancellations: Because Magical Memories by Casey will use various vendors to put this trip together, booking is subject to each of those vendors cancellation policies. Casey will provide this information at the time of the proposal and you agree to be held to those cancellation policies.

Cancellation Policy Acknowledgement(required)

I acknowledge that I have been made aware that cancellation policies will vary by vendor/destination and I will be provided that information prior to placing a deposit. Further, I acknowledge that if I decide to book, I will be held to those cancellation policies.

Deposits: Deposits will vary depending on the destination. The amount of the required deposit will be provided at the time the quote is provided. The quote price is dynamic and subject to change until the required minimum deposit has been received and a confirmation # has been provided by the vendor.

Travel Insurance: It is recommended that you purchase travel insurance. For US-based clients, travel insurance is provided through AIG TravelGuard. Canadian clients have options outside of this product. Travel Insurance covers various travel-related risks which may include coverage for trip cancellation or interruption, medical emergencies, baggage loss/delays, and more. Coverage varies by plan you will be sent full details of what is covered when you book. Because this is international travel, it is strongly recommended that you purchase it.

Travel Insurance Acknowledgement(required)

I have been made aware of the recommendation of travel insurance and understand I will have a choice to add it onto my booking. If I choose not to do so, I will be required to sign a waiver.

Professional Planning Deposit Information

I take pride in the professional services I offer and am proud to be a fee-free agent. To protect my time in planning your trip, I may require a non-refundable professional planning deposit of $200 to initiate planning services beyond the initial conversation we have. This deposit secures my time and expertise dedicated to crafting your personalized travel itinerary. Here is how the deposit is handled:

Application to Final Payment: Upon booking your trip with me, this $200 deposit will be applied directly towards your final payment.
Non-Refundable in Case of Non-Booking or Cancellation: In the event that you choose not to book your trip with me after the planning process has begun, or if you cancel your plans after I have commenced work, this $200 deposit will be retained as compensation for the time and effort invested in your itinerary development.

By proceeding with my professional planning services, you acknowledge and agree to this deposit policy. If you have any questions, please do not hesitate to contact me directly to discuss.

Planning Deposit Acknowledgement(required)

I have been made aware of the possible planning deposit requirement and understand that prior to any proposal being created for me, a deposit may be required by Magical Memories by Casey.